Last updated: [13/06/2018]

PRIVACY NOTICE

Transparency is important to us, so we want you to know the rights you have over your personal data – to opt-out of marketing, to ask us for a copy of your data, to object to our use of it, and, occasionally, to ask us to delete it.

The terms of this Notice apply to all users of the Aire Serv website (aireserv.co.uk) (referred to in this Notice as the "website"). If you do not agree with the terms of this Notice, you should immediately discontinue use of the website.

WHO DOES THIS NOTICE APPLY TO?

Us. We are Dwyer (UK Franchising) Limited, trading as Aire Serv in the UK ("Dwyer", "we", "us" or "our") and we are part of a group of companies owned by Dwyer Franchising LLC based in Texas, U.S.A ("The Dwyer Group").

Our Franchisees. Our franchisees are independent business owners and each franchisee is responsible for its own data protection compliance. However, we work very closely together with our franchisees, including sharing data and information between us, to provide the services to you. To keep it simple for you, this notice therefore explains how your personal data is collected and used by us and by the franchisee with whom you have a business relationship (or who we refer you to). When we use the term "our franchisees" in this Notice, we are referring to that particular franchisee and not our franchisee network generally.

We and our franchisees are the parties responsible (the 'data controllers') for holding your data in relation to any queries or requests for quotes you submit, any transactions you enter into with our franchisees and any newsletters and marketing you've signed up to receive from us. We are also responsible for the operation of the website.

If you have any questions about this Notice or how we or our franchisees use your data, please get in touch using the details shown in the Contact Details section below.

WHAT DATA DO WE AND OUR FRANCHISEES COLLECT OR HOLD?

Personal data means any information which can be used to directly or indirectly identify you including by way of example, your name, date of birth, address, phone number, e-mail address and any device ID (such as your IP address), either by itself or when linked with other personal data.

We and our franchisees may collect, use, store and transfer different kinds of personal data about you, as categorised below:

  • Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
  • Contact Data includes billing address, delivery address, email address and telephone numbers.
  • Financial Data includes bank account and payment card details.
  • Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us or our franchisees.
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access the website.
  • Usage Data includes information about how you use the website, products and services.
  • Marketing and Communications Data includes your preferences in receiving marketing from us, our franchisees and our third parties, and your communication preferences.

We also collect, use and share aggregated data such as statistical or demographic data, which cannot be used to identify you. For example, we may look at total statistics of the numbers of people visiting portions of our website or the number of inquiries we receive from different geographical regions.

HOW IS YOUR PERSONAL DATA COLLECTED?

We and our franchisees use different methods to collect personal data, as described below:

  • Direct interactions. You may give us or our franchisees your Identity and Contact Data by filling in forms or by corresponding with us by post, phone (including our call centre), email or otherwise. This includes personal data you provide when you:
    • request a quote for products or services;
    • create an account on the website;
    • subscribe to our publications;
    • request marketing to be sent to you;
    • respond to a customer satisfaction survey or enter a competition or promotion; or
    • give us some feedback.
  • Automatically from our website. As you interact with the website, we may automatically collect Technical and Usage Data about your equipment, browsing actions and patterns. For more information about how we use cookies and how you can opt out of them, have a look at our Cookie Policy on the website.
  • From our franchisees. If you are corresponding with one of our franchisees, for instance in relation to a quote or a contract for products or services or relating to any publications or marketing that franchisee produces, we may receive from that franchisee any Identity, Contact, Financial, Transaction, and Marketing and Communications Data you provide to them or that they create relating to your account.
  • Third parties or publicly available sources. We and our franchisees may receive personal data about you from various third parties and public sources as set out below:
    • Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as banks, credit card providers and companies allowing the taking of credit card payments based both inside and outside the EU.
    • Identity and Contact Data from data brokers or aggregators such as eSales Hub (a search engine optimisation and pay per click operator)] based inside the EU.
    • Identity and Contact Data from National Account customers (such as insurance companies), who ask us to provide products and services to their policyholders.
    • Identity and Contact Data from third party recommendation sites (such as Trusted Trader, Check A Trader etc.), if you have asked for a query or request to be passed to us via that site.

HOW YOUR PERSONAL DATA IS USED, AND THE LEGAL BASIS FOR DOING SO

Both we and our franchisees will only use your personal data when the law allows us (respectively) to do so. Most commonly, your personal data will be used in the following circumstances:

By Us:

  • To run the Aire Serv website. We use your data to operate and improve your experience on the website. For some of the features on the website to work, we need to remember you. For example, there are sections in the website where we may ask you to register in order to gain access to documents, to be able to download various items, to make contact with us or to get a quote for products or services. Similarly, if you want to use our 'Find My Local Aire Serv' feature you will have to share your address or postcode so that we can locate the nearest Aire Serv to you.
  • Responding to enquiries. If you contact us for any reason, the data provided will be used to respond to your query. This includes us passing your data to our franchisees so that they can contact you to respond to the query. We also want to learn from your feedback (including any responses you may give to our customer satisfaction surveys) so that we can keep getting better. We use the information for these legitimate business purposes, provided that we don't do this in a way that infringes on your data protection rights.
  • From social media. If you interact with our Facebook page, Twitter page, Instagram, or other social media presence, the information you provide will be used to respond to questions or comments you leave.
  • For marketing. We use personal data to promote our products and services, and let you know about special offers. Your email address and other contact details will be collected when you sign up for newsletters and other promotional events. You will always be asked to consent to receive our promotional material. We will also store information about your preferences, like whether you've decided to opt-in to marketing emails, what types of products and services you seem to be interested in and how often you open the emails we send to further our interest in providing you the most relevant advertising.
  • For legal and business reasons. Where the law requires it or where we believe it is necessary to protect our legal rights, interests and the interests of others, we use personal data in connection with legal claims, compliance, regulatory, and audit functions, and disclosures in connection with the acquisition, merger or sale of a business. We also use personal data for safety and security, to verify accounts and activity, to monitor suspicious or fraudulent activity and to identify violations of any of our policies.

By Our Franchisees:

  • Responding to enquiries. If you contact our franchisees for any reason, the data provided will be used to respond to your query. This includes them passing your data to us so that we can maintain a centralised database of our franchisees' customers. The information will be used for legitimate business purposes, but not in a way that infringes on your data protection rights.
  • Providing products and services. Naturally, if you ask our franchisees to provide you with any products or services, they will need to use your personal data to do so.
  • From social media. If you interact with any Facebook page, Twitter page, Instagram, or other social media presence operated by our franchisees, the information you provide will be used to respond to questions or comments you leave.
  • For marketing. Our franchisees may use personal data to promote their products and services, and let you know about special offers. Your email address and other contact details will be collected when you sign up for newsletters and other promotional events. You will always be asked to consent to receive any promotional material. Our franchisees will also store information about your preferences, like whether you've decided to opt-in to marketing emails, what types of products and services you seem to be interested in and how often you open the emails sent to you, to further their interest in providing you the most relevant advertising.
  • For legal and business reasons. Where the law requires it or where our franchisees believe it is necessary to protect their legal rights, interests and the interests of others, our franchisees use personal data in connection with legal claims, compliance, regulatory, and audit functions, and disclosures in connection with the acquisition, merger or sale of a business. Our franchisees also use personal data for safety and security, to verify accounts and activity, to monitor suspicious or fraudulent activity and to identify violations of any of policies.

For further information on how our franchisees process, use and store your personal data, please contact them using the information in the Contact Details section below.

For all of the reasons above, it is important that the personal data we and our franchisees hold about you is accurate and current. Please therefore keep us and our franchisees informed if any of your personal data changes.

WHO IS YOUR INFORMATION SHARED WITH?

  • Between us and our Franchisees. We and our franchisees share your personal data between us in order for our franchisees to be able to provide Aire Serv products and services to you, for us to be able to maintain a centralised database of customers, for customer services, in order for us and the franchisees to be able to respond to complaints and enquiries, and for marketing purposes (provided you have opted-in). For example, if you correspond with our franchisees in relation to a quote or a contract for products or services or relating to any publications or marketing that franchisee produces, we receive from that franchisee any Identity, Contact, Financial, Transaction, and Marketing and Communications Data you provide to them or that they create relating to your account. Similarly, if you correspond with us to submit a request for a quote for products or services via the website, we pass on to our franchisees Identity, Contact, Financial, Transaction, and Marketing and Communications Data that is needed for our franchisees to provide the requested service.
  • The Dwyer Group. We share some of your personal data with other companies within The Dwyer Group to administer and manage group functions, including for use of shared systems and platforms, business planning purposes and to assess the performance of the companies within The Dwyer Group.
  • Service providers. Your personal data will also be shared with companies providing services under contract to us and our franchisees for all the reasons described above, such as payment processing and professional services providers, data analysts, IT service providers and research companies who help us and our franchisees provide products and services to you, and give us an insight into how we can better serve you and all of our other customers, professional advisors, and information technology providers.

WILL YOUR INFORMATION BE SHARED ABROAD?

We and our franchisees require all third parties to respect the security of your personal data and to treat it in accordance with the law.

Your personal data will be processed in or accessed from the United States by The Dwyer Group. We and Dwyer Franchising LLC have entered into a specific contract approved by the European Commission which gives personal data the same protection it has in the EU.

Some of the service providers to whom we share your personal data also access personal data in the United States and other countries that do not have equivalent data protection laws to the European Economic Area ("EEA"). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
  • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in the EU.
  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.

If you want further information on the specific mechanism used by us when transferring your personal data out of the EEA, please get in touch using the details in the Contact Details section below.

For further information on how our franchisees transfer your personal data, please contact them using the information in the Contact Details section below.

HOW TO STOP RECEIVING NOTICES ABOUT FUTURE OFFERS

If you no longer want to receive marketing materials and details of offers, please let us and/or our franchisees (as applicable) know by using the details in the Contact Details section below. Please make sure that include your full name and address or email address.

Alternatively, you can click on the unsubscribe link at the bottom of any of the email or follow the instructions in any SMS messages sent to you.

WHAT OTHER RIGHTS DO YOU HAVE?

The General Data Protection Regulation accords you certain rights in relation to the personal data we or our franchisees hold about you, which we describe below. If you would like to exercise any of these rights against either us or our franchisees, please direct your enquiry to the appropriate party, as described in the Contact Details section below. 

You have the right to ask for a copy of your personal data; to correctdelete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we or our franchisees don’t have to process the data to meet a contractual or other legal requirement or compelling interest). Where you have been asked to give your consent, you may withdraw consent at any time. If you ask to withdraw your consent to us or our franchisees processing your data, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us or our franchisees to delete information which we or our franchisees are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to the data protection authority in the country you reside, where you work or where we are located.

We and our franchisees will retain your personal data only for as long as we (respectively) need it for our legitimate interests in accordance with applicable law. After such time, your information will either be deleted or anonymized or, if this is not possible (for example, because the information has been stored in backup archives), then it will be securely stored and isolated from any further use until deletion is possible.

  • Account information: We and our franchisees retain your account information (which may include Identity, Contact, Financial and Transaction Data) for as long as your account is active and a reasonable period thereafter in case you decide to re-activate it. We and our franchisees also retain some of your information to comply with our (respective) legal obligations or to resolve disputes, to enforce any contractual agreements, and to continue to develop and improve our products and services.
  • Marketing information: If you have elected to receive marketing emails from us and/or our franchisees, we will each retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest, such as when you last opened an email from us or our franchisees (as applicable).
  • Technical Information: We retain information derived from cookies and other tracking technologies for the periods set out in the tables within the Cookie Policy located on the website, from the date such information was created.

CONTACT DETAILS

For Us

If you have any questions about the aspects of this Notice relevant to us, or the use of your personal data by us, please contact:

Dwyer (UK Franchising) Limited:

Address: Packington House (Second Floor), 3-4 Horse Fair, Banbury OX16 0AA
Tel: 01527 574343
Email: UK.comms@dwyergroup.com

For our Franchisees

If you have any questions about the aspects of this Notice relevant to the franchisee you have been in contact with, or the use of your person data by them, please [use the details provided to you by that Franchise in the initial 'Welcome to Aire Serv' email you received on first contact.]

 

 

 

Last updated: [13/08/2018]

COOKIE POLICY

The terms of this Cookie Policy apply to all users of the Aire Serv website (aireserv.co.uk) (referred to in this Policy as the "website"). If you do not agree with the terms of this Policy, you should immediately discontinue use of the website.

WHO DOES THIS NOTICE APPLY TO?

We are Dwyer (UK Franchising) Limited, trading as Aire Serv in the UK ("Dwyer", "we", "us" or "our") and we are part of a group of companies owned by The Dwyer Group, Inc based in Texas, U.S.A ("The Dwyer Group").

If you have any questions about this Policy or how we use your data, please refer to our Privacy Notice  or get in touch using the details shown in the Contact Details section below.

USE OF COOKIES ON THE WEBSITE

What are Cookies?
Cookies are small pieces of data stored in text files that are stored on your computer or other device when a website is loaded within your chosen browser. They are widely used to ‘remember’ you and your preferences, either for a single visit (through a ’session cookie’) or for multiple repeat visits (using a ‘persistent cookie’). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as ‘first party cookies’), or by other websites who serve up content on that site (‘third party cookies’).

What is Cookie Control?
You may notice that our website utilises a third party Cookie preference tool called ‘Cookie Control’. Cookie Control is a mechanism for controlling user consent and the use of cookies on this website application.

When you (as the user) consent to one of the optional cookie categories, Cookie Control will place a cookie to remember that decision. The name of the cookie will be the name of the category specified within the Cookie Control widget itself. That cookie will be removed when you (the user) revokes consent to that category.

What are ‘Strictly Necessary Cookies’?
These are the cookies that are essential for this website to perform its basic functions. These include those required to allow registered users to authenticate and perform account related functions, as well as to save the contents of virtual ‘carts’ on sites that have an e-commerce functionality. Strictly Necessary Cookies are highlighted with a double asterisk (**) in the tables below:

Cookie Name

Description

Retention Period

Cookies set by WordPress

wordpress_ **

On login, wordpress uses the wordpress_[hash] cookie to store your authentication details. Its use is limited to the admin console area, /wp-admin/

2 years

wordpress_logged_in_  **

After login, wordpress sets the wordpress_logged_in_ cookie, which indicates when you're logged in, and who you are, for most interface use.

Session

wp-settings-

WordPress also sets a few wp-settings-

Session

Wordpress_google_apps_login **

This cookie is set by the plugin ‘Google Apps Login for WordPress’ and may be present for users who login to WordPress via their Google or GSuite account.

Session

wordpress_test_cookie

Used to check whether your web browser is set to allow, or reject cookies.

Session

wpe-auth

   

Cookies set by Google Analytics

_ga

Used to distinguish users.

2 years

_gid

Used to distinguish users.

24 hours

_gat

Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_.

1 minute

AMP_TOKEN

Contains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service.

30 seconds to 1 year

_gac_

Contains campaign related information for the user. If you have linked your Google Analytics and AdWords accounts, AdWords website conversion tags will read this cookie unless you opt-out. Learn more.

90 days

_gaexp

Optimize 360 - Used to determine a user's inclusion in an experiment and the expiry of experiments a user has been included in.

90 days

Cookies set by CloudFlare

__cfduid **

The __cfduid cookie is used to identify individual clients behind a shared IP address and apply security settings on a per-client basis.

1 years

Cookies set by Hotjar

_hjClosedSurveyInvites

Hotjar cookie. This cookie is set once a visitor interacts with a Survey invitation modal popup. It is used to ensure that the same invite does not re-appear if it has already been shown.

365 days

_hjDonePolls

Hotjar cookie. This cookie is set once a visitor completes a poll using the Feedback Poll widget. It is used to ensure that the same poll does not re-appear if it has already been filled in.

365 days

_hjMinimizedPolls

Hotjar cookie. This cookie is set once a visitor minimizes a Feedback Poll widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site.

365 days

_hjDoneTestersWidgets

Hotjar cookie. This cookie is set once a visitor submits their information in the Recruit User Testers widget. It is used to ensure that the same form does not re-appear if it has already been filled in.

365 days

_hjMinimizedTestersWidgets

Hotjar cookie. This cookie is set once a visitor minimizes a Recruit User Testers widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site.

365 days

_hjIncludedInSample

Hotjar cookie. This session cookie is set to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.

365 days

Cookies set by Optimizely

optimizelyBuckets

Records the Optimizely Classic variation that the visitor has seen for each experiment.  This allows us to deliver a consistent experience on successive page loads.

6 months

optimizelyEndUserId

Stores a visitor's unique Optimizely identifier, for both Optimizely Classic and Optimizely X Web. It's a combination of a timestamp and random number. No other information about you or your visitors is stored inside.

6 months

optimizelyPendingLogEvents

Used as a cache for a visitor's actions between tracking calls. This ensures that all events are efficiently tracked even if a visitor takes many actions in rapid succession. The cookie is wiped once the tracking call has been made.

15 seconds

optimizelyRedirect

After Optimizely Classic has executed a redirect experiment, stores the variation ID of the redirect experiment, so that Optimizely can pass it into integrated technology platforms along with the variation IDs that are active on the new page. This is necessary because the redirect experiment is usually inactive on the new page.

5 seconds

optimizelyReferrer

After Optimizely Classic has executed a redirect experiment, stores the document.referrer property from the original page, so that Optimizely can pass it into integrated technology platforms. This is how we avoid creating "self-referrals" in your third-party analytics.

5 seconds

optimizelySegments

Persists the visitor's Optimizely Classic segments: browser, campaign, mobile, source type, and any custom dimensions that you may have configured. This allows us to ensure persistence of segment membership, which improves the accuracy of segmented results.

6 months

Cookies set by Hubspot

_hs_opt_out

This cookie is used by the opt-in privacy policy to remember not to ask the user to accept cookies again. This cookie is set when you give users the choice to opt out of cookies.

2 years

__hs_do_not_track

This cookie can be set to prevent the tracking code from sending any information to HubSpot. Setting this cookie is different from opting out of cookies, which still allows anonymized information to be sent to HubSpot.

2 years

__hs_testcookie

This cookie is used to test whether the visitor has support for cookies enabled.

Session cookie

hs_ab_test

This cookie is used to consistently serve visitors the same version of an A/B test page that they’ve seen before.

Session cookie

hs_lang_switcher_choice

This cookie is used to consistently redirect visitors to the language version of a page in the language they’ve selected on this top-level private domain in the past (if such a language version exists).

 

_key

When visiting a password-protected page, this cookie is set so future visits to the page from the same browser do not require login. The cookie name is unique for each password-protected page.   

 

Hs-messages-is-open

hs-messages-hide-welcome-message

This cookie is used on the visitor UI side so HubSpot can determine/save whether the chat widget is open for future visits. It resets after 30 minutes to re-close the widget after 30 minutes of inactivity

(TTL 30 minutes)

__hstc

The main cookie for tracking visitors. It contains the domain, utk (see below), initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).

2 years

hubspotutk

This cookie is used for to keep track of a visitor's identity. This cookie is passed to HubSpot on form submission and used when de-duplicating contacts.

10 years

__hssc

This cookie keeps track of sessions. This is used to determine if we should increment the session number and timestamps in the __hstc cookie. It contains the domain, viewCount (increments each pageView in a session), and session start timestamp.

30 min

__hssrc

Whenever HubSpot changes the session cookie, this cookie is also set. We set it to 1 and use it to determine if the user has restarted their browser. If this cookie does not exist when we manage cookies, we assume it is a new session.

None. Session cookie

messagesUtk

This cookie is used to recognize visitors who chat with you via the messages tool. If the visitor leaves your site before they're added as a contact, they will have this cookie associated with their browser. If you have a history of chatting with a visitor and they return to your site later in the same cookied browser, the messages tool will load your conversation history with that visitor.

 

Miscellaneous Cookies

complianceCookie

Used to distinguish your acknowledgement of our website’s Cookie Banner and subsequent policy (this document).

14 days

How to change your Cookie preferences
The most popular web browsers typically provide additional tools to users for controlling or restricting cookies on their device. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

Find out how to manage cookies on popular browsers:

To find information relating to other browsers, visit the browser developer's website.

To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.

CONTACT DETAILS

If you have any questions about this Policy or the use of your personal data by us please contact:

Dwyer (UK Franchising) Limited: Packington House (Second Floor), 3-4 Horse Fair, Banbury OX16 0AA, 01527 574343, UK.comms@dwyergroup.com